How to work from home

The alarm rings, you get up, run a bath, get dressed, look good, get your lunch, drive to work, greet colleagues, make yourself a delicious cup of coffee, settle in and then get to work. This was life pre-corona pandemic. During corona, the alarm rings and then what? The lock down has also opened up the possibility to many employers to consider the option of working from home post lock down measures. With such a drastic change in routine how does one adjust?

We are living in the reality of working from home, this article touches on some of the aspects to consider when getting the best out of working from home.

  1. Very important, TO-DO list

Time management becomes that much more important when working from home. A to-do list assists in this process. Working aimlessly is the fastest way to being unproductive because “when you fail to plan, you plan to fail”. A to-do list gives you some structure which enables you to deliver on your weekly outputs in this way you are growing confident as you tick off a task. A side note, a mental to-do list does not work. You must write it down.

2. Working from home policy and procedure

There are some organisations that had implemented working from home before the pandemic, in this case there would be a policy and a procedure which would detail what the organisation expects from employees during this time. Familiarise yourself with these documents. The first thing a company procedure does is relieve the pressure on figuring out your workstation, your performance, health and safety when working from home. The procedure is also there to protect you and the organisation. You are in possession of company equipment which holds privileged and confidential information.

If your organization does not have a working from home policy, they can contact us on info@muluma.co.za we can assist.

3. Information protection

Each profession is relevant to the success of an organisation. This would mean that each profession has preview to information that is critical to the success of the company. You might even have remote access to the company server. Mishandling of such information can have dire consequences. It is imperative that the employer have in place an information policy but even if there is no explicit policy, you need to ensure that the information that is in your care is safe. Practice password security best practices. When you leave your computer always make sure it’s locked. Just like you wouldn’t share information with your colleagues that are not authorised, do not share the information with anyone else at home.

We will feature an article on information protection, where we will delve deeper into what it entails and how to ensure that you and your organisation are protected.

4. IT support

The virtual marketplace does come with it’s own glitches. Problems with software, systems being down, your computer just went bonkers. It can get overwhelming in trying to resolve these issues by yourself. It can also be demotivating when while working, your equipment is not agreeing with you. Make sure to have on hand the contact details of your IT support team. This will come in very handy.

5. Communication

Communication is very key in the success of working from home. Your manager needs to know that they can get a hold of you during working hours. You need to make sure that you and your manager are on the same page regarding what is expected from you. Weekly meetings ensure alignment with you and your manager. Not having access to your manager can get a bit overwhelming, the pressure is relieved when you maintain an open line of communication. You work more easier and much more relaxed when you have the comfort of knowing that you and your manager are aligned.

6. You can make this work from home

It is understandable the pressure that comes with working from home. You work being anxious at whether you are doing enough, you want management to know that you are working instead off just chilling and doing other things. Though the pressure can be a motivating factor, too much of it can result in bad stress and bad stress is never good. Find a routine which will enhance your experience. You can make working from home, work for you.

Find your unique digital solutions with Muluma, that can make remote teams work more effectively and efficient.

Contact us on info@muluma.co.za

Home Learning School APP

Our country finds itself in uncharted territories and as parents we find ourselves having to make our “new normal” a way of life. For the sake of our sanity and that of our children.

In the aim of salvaging the 2020 academic year  , Muluma Advisory Services has partnered with a development partner to solve this challenge that our country is facing, a Modern Cloud ERP(Enterprise Resource Planning) specifically geared as an eLearning platform. This is a tested tool that has over 45 Modules covering core systems such as Student Management System, Administration & Human Resources Management, School Communication Portal, Analytics & Reporting, Student Fees & Finance Management and Campus Management System. The ERP has a proven track record and is currently trusted and/or utilised by over 200 Educational Institutes covering a population of over 2 000 000 Students.

What’s in it for you ?

  • One Platform – All functions are performed on one platform . This includes but not limited to : Scheduling live sessions / Assessments / Management of fees / Documents and Video uploads / Announcement and Marking of the register – All on one platform
  • Controlled Access – Teachers can be allocated access to different classes that they teach and learner only have access to the classes they are registered for
  • Security – Teachers are allocated hosting rights which gives them full access to control the class such as ; muting the class to minimize disruptions , Restrictions of chats and sharing of documents during the lesson
  • Announcements – Teachers can make announcements on the APP and learners do not have to be logged onto the APP to receive the notifications
  • Assessments / Exams – Learners write all exams and assessments on the APP and teacher marks the exam directly on the APP , gives comments and generate the term report . More futures for this function are – Exams can be : Timed / restricted to number of attempts   and the teacher can also decide on the format of the exam i.e. Free text or multiple choice etc / Exams can be live sessions so the teacher can monitor the teacher
  • End of Term Reports – A register teacher can consolidate the learners marks for different subjects and generate an end of term report
  • Projects / Uploading of documents – Files / Photos / Videos can be uploaded from the device used to log on to the APP without changing platforms
  • Content – Schools load their contents as per their curriculum
  • Training – A 2 hours session will be offered for 10 days to on-board the teachers
  • Language/s – System can be multi – lingual
  • Information Security – The APP complies with the POPI act as well as other acts regulating the security of information
  • Support – You will have 24/7 Help & Support.

Send us an email on info@muluma.co.za to schedule a demo.

Looking forward to hearing from you.

H10 platform Enabling Secure Remote Communication during Lock Down

A number of organisations are experiencing unprecedented traffic on the their communication platforms. This results in latency or not being able to communicate effectively.

H10, designed specifically for the military and later found its way to the commercial market is a secured collaborating platform. It works like WhatsApp but has controls built in to ensure you are compliant with regulatory requirements and can effectively communicate as an organisation.

Visit : https://braeventestsite.wixsite.com/qmunicateh10 to learn more.

Muluma is a Nanoteq partner , our virtual office will be operational throughout the lock down. Send us a mail to info@muluma.co.za

WorkiQ Overview – Opportunity to Assist Our Clients Manage and Track Teams Working Remotely

The concept of remote teams has been one of the topics discussed in line with the future way of work. The idea that you don’t need a centralised back office team to fulfil instruction in a co-location made sense but had some appetite impediments . COVID19 (Corona Virus) has literally removed the appetite impediments, we are now forced to work remotely to mitigate infection risks to your workforce.

Besides creating the infrastructure for resources to work remotely, the question is how do you track production capacity, productivity and quality of a remote back office team? Muluma has a number of SAAS solutions which can help you mange remote teams while increasing efficiencies and productivity in the process.

WorkIQ allows companies to track whether resources working remotely are indeed putting the hours to ensure that targets are still met, amongst other benefits. Please contact us, we believe we can offer this solution to your organisation  in these testing times.

WorkIQ is an investment which will still be applicable post the current global pandemic (Coronavirus), it will remain the basis to understand true capacity of any team, areas of improvement , training requirements, etc.

Note: the workforce is working from home (remotely), Management teams appetite impediments are removed. Contact us so we can assist you to embrace the new way of work.

Muluma Advisory Services is a certified distributor of WorkIQ.

The Future of Process Design – (Enable an Organization Wide Adoption) – By Muzi Masilela – Founder and Managing Partner of Muluma Advisory Services

The days of highly expensive process designers sitting in the management tower and dictating how operations should execute work are numbered. To promote the culture of process ownership and management , you need a federated model which allows team members on the ground to real time document their business processes. Not just document but have the ability to track and measure how long each tasks takes from a PDQRCM (Productivity, Delivery (Time), Quality , Risk (Compliance or Safety), Cost (Revue , Profit and Value), Morale.

The ability to track and measure will empower the teams to know what to change and continuously improve the operations. There are different turn key tools which are a fraction of the cost of traditional system design life cycle. These can give you productivity uplift and efficiency gains within 4 weeks. Contact us and we will guide you through the process to optimise your operations.